When it comes to managing billable hours, payroll, and other factors, there’s no better tool than an online time clock

How Online Time Clock Software Can Help Simplify Taxes

Let’s face it unless you’re actually in the business of preparing taxes, no one likes it when tax time comes around. Managing expenses, filling out forms, and understanding how overhead and billable hours impact your taxes is difficult even with help. Records can be misplaced, accounts may not match, and it takes time to do the math.

However, there are tools out there that you can implement to make tax time a little bit easier. One of those said tools is online time clock software. When it comes to managing billable hours, payroll, and other factors, there’s no better tool than an online time clock to have at your disposal to not only simplify the process but to make collecting the necessary information as easy as possible.

Understanding Billable Hours

It can be challenging to determine what hours belong to what employees and need to be billed to which clients; this can make putting together tax papers nearly impossible. But the good news is that this is manageable.

Not only will employee timesheet software allow you to track billable hours and project what your owed taxes are for the year ahead of time. It also allows you to keep a more accurate record of how those hours were spent.

In addition to tracking which employees worked on any given day (or week), online timesheet software will be able to tell which clients they work with to make sure that no one is counting their own labor twice or paying themselves for unnecessary overtime.

In short, this team time tracking solution saves both employers and employees from making mistakes when it comes to accurately calculating tax owed at the end of each quarter or month. The best part? This timesheet management tool can do all that without taking up unnecessary time and resources since much of the process is automated.

Using Data Collection to Project Owed Taxes

To accurately determine how much a company owes in taxes, it’s essential that each of the relevant expenses is accounted for. This includes labor and materials costs and any business-related deductions such as office space rent or depreciation.

The best way to do this is by using online time clock software with its built-in reporting features. For example, you can determine the pay rate, hours worked and use that calculation to determine taxes owed. Tax software integrations make it easy to combine existing relevant data and project owed taxes. You can even use historical data from years past to have a rough estimate of the potential taxes owed. This can make the entire tax preparation process go much smoother.

Simplifying Labor Costs and Overtime

Nothing complicates taxes more than when labor costs don't go as planned and you have to pay lots of overtime. If you have a busy season, it can be easy to forget about the amount of overtime worked. This can lead to an unorganized and expensive process when tax time rolls around. 

This is where using online time clock software can make the process much more efficient and more straightforward. You'll know exactly how many hours are billed versus paid for so that you don't overpay on taxes owed or underpay as needed - simplifying labor costs and eliminating the need to spend money at the last minute trying unsuccessfully to figure out these calculations yourself.

In fact, so much time and money are wasted on payroll and determining labor costs that tax burdens simply compound the problem. The ability to simplify the calculations involved with labor costs, especially overtime, which can change taxes radically, means less likelihood for errors and time wasted trying to calculate and recalculate owed taxes due to human error and complicated formulas.